Bidding Procedures for DWU Conference

This section is for Deaf women organizations/affiliates who want to bid to host the DWU Biennial conference. The information below is what you need to know (and do) in order to submit the bid, and what you'll need to do if you win!

Conference Bids: An organization/agency interested in bidding for the biennial DWU conference four (4) years hence shall submit to the DWU Board of Directors:

1) a letter of intent, with names of appropriate parties involved-including the name of the proposed chair

2) a non refundable application fee of $25, and

3) post an initial bond of $250 at least thirty (30) days prior to the biennial conference during which they plan to bid.

DWU affiliates shall be given preference in selection of a conference host.

The initial $250 bond will be returned to losing bidders within thirty (30) days after the conference bid decision. Both bonds (initial $150 
($100 to cover affiliation fee for two years) and additional $500) shall be returned to the chosen conference host when the post conference final audit report and financial settlement is accepted by the DWU Board of Directors.

Conference Reports: All conference reports (membership, registrants, program activities, and related documents) shall be in writing and shall be submitted to the DWU Board of Directors as soon as possible, but no later than six (6) months after the close of the conference.

Conference Proceeds: Fund balance carryover earned (not proceeds after expense) by a host resulting from a conference shall be divided with the corporation on the following basis: 25% to the local sponsor, 25% toward an emergency reserve fund for future biennial conference purposes (managed by the DWU Board of Directors) and 50% to the DWU Board of Directors. Note: emergency reserve shall serve as a safeguard in the event where actual biennial conference expenses exceed actual biennial conference income.

For any further questions, please contact the board at dwu05board @ dwu.org.